Virtual Business Cards for Every Email, Video Call and Chat

Most first meetings now happen on a screen

You meet people in inboxes, on Teams and Zoom calls and in group chats far more often than across a table. A paper card can’t travel through any of those, and typing your number into a meeting chat is slow, easy to lose and out of date the day something changes.

A virtual business card goes wherever the conversation goes

You create one editable profile with a permanent link and a dynamic QR code. The link goes in your email signature and messages, and the QR code goes on your video-call background or your phone screen for in-person meetings. Edit the profile once and every copy you have shared shows the change.

Step-by-step setup: how to use a virtual business card in your email signature, Teams and Zoom.

What every plan includes

• One editable profile with your name, role, photo, company details, social links and documents.
• A permanent profile link and a dynamic QR code that keeps working when your details change.
• A "save contact" button that downloads a standard vCard file for iPhone, Android and desktop address books.
• Your logo and brand colours on the profile, managed from a browser dashboard.
• Profile analytics in the dashboard. Business Add-ons adds lead capture, bookings, enquiries, forms and a CRM.

For people who introduce themselves for a living

Consultants, sales teams, recruiters, freelancers and remote workers whose introductions start by email or video call — and teams that want every employee to share a consistent, branded profile.

Choose how you will share it most

• Virtual Business Card — for email signatures, video calls and chat
• Virtual Contact Card — saved to phone contacts as a vCard, edited any time
• Virtual Business Card Link — for signatures, calendar invites, proposals and LinkedIn
• Virtual Business Card QR Code — for Teams, Zoom and Meet backgrounds, slides and webinars
• Virtual Business Card by Message — sent by WhatsApp, Slack, Teams chat or iMessage

How buying works

1. Choose a plan on the product page. The price shown is a one-time payment.
2. Complete checkout. After payment is confirmed, your order is recorded for profile set-up, which is not instant.
3. Build your profile: details, links, logo and brand colours.
4. Add the link to your email signature and the QR code to your video background.

Questions people ask before ordering

Do the people I share it with need an app?

No. Your profile opens in the browser already on their phone or computer. They can read it, follow your links and save your contact details without installing anything or creating an account.

Can I really put it in my email signature?

Yes. Paste your profile link into the signature settings in Gmail, Outlook or Apple Mail. You can add the QR code as an image too, but keep the text link, because some email clients block images.

Will a QR code on my Teams or Zoom background actually scan?

It will if it is large, high-contrast and placed away from your head. Upload it through your video app’s background settings and test it from a second device. Some companies switch off custom backgrounds, so check with IT first.

What happens when my job title or number changes?

You edit the profile. The link and QR code stay the same and show the new details, so signatures and backgrounds you have already set up keep working.

Is it a subscription?

No. The plans on the product page are one-time payments, with the price shown before checkout.

How do I receive it?

Online. Nothing is posted: after payment is confirmed, your order is recorded against the email address you gave at checkout for profile set-up, which is not instant. Once your profile is ready, you sign in and add your details. To check on your order, contact us and quote that email address.

Is this the same as a virtual payment card?

No. A virtual business card shares contact details. It does not issue card numbers or take payments.

Put your virtual business card everywhere you meet people

Get Your Virtual Business Card

Virtual Business Cards (virtualbusiness-cards.com) is an independent store. The official site is virtualbusiness-cards.com.

Virtual business cards in the United Kingdom

Most customers in the United Kingdom meet new contacts through Outlook, Microsoft Teams and LinkedIn long before they meet in person. Here is what is local about using a virtual business card from this store.

Prices on this store are in pounds sterling: £45 one-time for Brand Presence and £90 one-time for Business Add-ons. There is no subscription, and the checkout shows the final amount before you pay.

Your profile falls under the UK GDPR and the Data Protection Act 2018, overseen by the Information Commissioner’s Office (ICO). In practice, you decide which contact details are public, anyone with your link can see them, and if you switch on lead capture, the details visitors send you are yours to look after lawfully. Our privacy policy explains how we handle your data.

In UK corporate settings, Microsoft Teams and Outlook are the default, so the two most useful places for your card are your Outlook signature and a Teams background carrying your QR code. Many people also add the link to their LinkedIn contact info, where it reaches recruiters and clients who never see their email address.

Local questions

Is VAT included in the price?

The checkout shows the final amount you will pay before you confirm. The plan price on this page is a one-time payment, not a subscription.

Can I keep my mobile number off my profile?

Yes. You choose which fields are public, so you can show a work email and booking link and leave your personal number off.

Will it work in my Outlook signature?

Yes. Paste your profile link into Outlook’s signature settings, or add your QR code as an image. Our email signature guide walks through Outlook step by step.

Privacy notes are general information, not legal advice.