How to Share a Virtual Business Card on WhatsApp, Slack and Chat
Published · Updated · Sharing & messaging
By Virtual Business Cards Editorial Team
For remote workers, chat is where many conversations continue after a call. A client moves to WhatsApp. A partner messages you in Slack. A colleague pings you in Teams. Your virtual business card works in all of them, because it is a link. This guide shows where to put it in each app, how link previews work, and how to share it without annoying anyone.
If you are new to the idea, start with what a virtual business card is.
Key points
- A link usually shows a preview with a title and image, taken from the page itself.
- In WhatsApp, send the link in chat or add it to your Business profile.
- In Slack, add it to your profile and pin it in channels where it helps.
- In Teams chat, iMessage and SMS, send it with one line of context.
- After opening, people can save you with the save-contact button.
- In group chats, share once, with a reason.
Where the link goes in each app
| App | Where to put the link | Preview shown? |
|---|---|---|
| WhatsApp chat | Paste it into the message | Usually |
| WhatsApp Business profile | Website field | Not a preview; shown as a link on your profile |
| WhatsApp status | In the status text | Depends on app and version |
| Slack | Profile field, a message or a pinned message | Usually, unless previews are turned off |
| Slack Connect | Messages in shared channels | Usually, depending on both workspaces' settings |
| Microsoft Teams chat | Paste it into the message | Usually |
| iMessage | Paste it into the message | Usually |
| SMS | Paste it into the message | Depends on the phone and app |
Why the link preview matters
When you paste a link into most chat apps, the app fetches the page and shows a small preview card. The card usually includes a title, a short description and an image. These come from tags on the page itself, often called Open Graph tags.
A good preview makes people far more likely to open the link. It shows them your name and photo before they click, so the link feels safe and personal.
What appears depends on the profile page and on the app. To see what your contacts will see:
- Send your profile link to yourself, or to a colleague, in each app you use.
- Check the name, photo and description in the preview.
- If something looks wrong, update the name, photo or description on your profile, then try again. Some apps keep an old preview for a while.
WhatsApp is often where business chat continues, especially with clients who prefer messages to email.
- In a chat. Paste your profile link with one line: "Here are my details if you want to save them." WhatsApp usually shows a preview.
- WhatsApp Business profile. If you use WhatsApp Business, your business profile has a website field. Add your profile link there, so anyone who views your profile can open it.
- Quick replies. WhatsApp Business lets you save quick replies. Save one with your profile link, so you can send it in seconds.
- Status. You can put your link in a status update, but treat it as an occasional reminder, not your main route.
Slack
Slack is common in remote teams and in tech companies.
- Your Slack profile. Many workspaces include profile fields, sometimes a custom link or website field set up by the workspace admin. Add your profile link if one is available.
- A pinned message. In a channel you run with clients or partners, pin a short message with your profile link, so newcomers can find it.
- Slack Connect. When you work in shared channels with other companies, introduce yourself once with your profile link. Both workspaces' settings decide whether previews show.
- Snippets. Save your link as a saved item or text shortcut, so you can paste it quickly.
Teams chat
In Microsoft Teams, paste your profile link into one-to-one or group chats, including chats with people outside your organisation where your settings allow it. Teams usually shows a preview. You can also put the link in your status message. Our guide to using a virtual business card in Microsoft Teams covers status notes, meetings and external guests.
iMessage and SMS
- iMessage. Paste your link. Messages usually shows a rich preview with the page's title and image.
- SMS. Plain text messages carry the link as text. Some phones turn it into a preview, others show only the address. Keep your message short and make sure the link is complete.
- A text shortcut. On most phones, you can set up a short phrase that expands into your profile link. It saves typing it out each time.
The "save contact" step after opening
A link gets people to your profile. The save-contact button gets you into their phone. When someone opens your profile, they can use it to download a vCard, which their contacts app opens with your details filled in.
You can encourage this with your message: "Save my details from this page" works better than "Here's my link". Our guide to vCard and .vcf files explains how the contact file works and why the profile link stays current while a saved contact does not.
Writing the message that goes with the link
A bare link can look like spam, especially from someone the recipient does not know well. One short line of context fixes that.
- Say what it is. "My contact details and booking link" is clearer than "Check this out".
- Say why now. "As promised on the call" or "In case you need to reach me while I'm travelling".
- Make the next step clear. "Save my details from this page" or "Pick a time that suits you".
- Keep it short. One sentence and the link is enough in most chats.
Save two or three versions as text shortcuts or quick replies: one for after a call, one for a first introduction and one for group chats.
Common mistakes in chat
- Sending the link with no context, so it looks like spam.
- Sending a vCard file instead of the link. A file is a snapshot; the link stays current.
- Different links in different apps. Use one profile link everywhere.
- A broken preview because your profile photo or name is missing.
- Posting in every thread of a busy group.
Some people would rather keep their card in a phone wallet. Our guide to virtual business cards and Apple Wallet or Google Wallet explains what works today.
Etiquette and privacy in group chats
Group chats are different from one-to-one messages. A few rules keep things friendly:
- Share once, with a reason. "Happy to help with this, my details are here" is fine. Posting your link in every thread is not.
- Respect the group's purpose. If a group is for a community or an event, check whether self-promotion is allowed.
- Think about who can see it. Anyone in the group can see and forward your link. Only publish details on your profile that you are happy for strangers to see.
- Do not add people's details to groups without asking them.
- Use a work number. If you would rather not share your personal mobile, show a work number or email on your profile.
Choosing a profile for messaging
Our Virtual Business Card by Message is built for this: one link you can send on WhatsApp, Slack, Teams chat or iMessage, which opens your profile in the recipient's browser with no app needed. It is paid once, and set-up is not instant: after payment, your order is recorded for profile set-up.
Frequently Asked Questions
How do I send my virtual business card on WhatsApp?
Paste your profile link into the chat with a short line. If you use WhatsApp Business, also add it to the website field on your business profile.
Why does my link not show a preview?
The app may have previews turned off, or it may not have fetched the page yet. Check your profile's name, photo and description, then try again.
Can I put my profile link in my Slack profile?
Often, yes, if your workspace has a link or website field. If not, pin a message with your link in the channels you use with clients.
Can people save my details from the link?
Yes. Your profile has a save-contact button that downloads a vCard, which their phone adds to its contacts.
Is it rude to post my link in a group chat?
Not if you share once, with a reason, and respect the group's rules. Avoid posting it in every thread.
Does the recipient need an app to open my link?
No. The link opens your profile in their normal browser.